Exhibitor and Sponsor Terms and Conditions of Attendance and Participation
These are the terms (the “Agreement”) that govern your attendance at or participation in an TASA (collectively referred to herein as the “TASA Events”) event (the “Event”).
By registering for the Event you are agreeing to these terms, which form a legally binding contract between Tennessee Ambulance Service Association (“TASA”) and the registered exhibitor, sponsor, or participant (“Exhibitor/Sponsor” or “you”). If you are registering on behalf of another party, it is your responsibility to ensure that such party is aware of these terms and accepts them; by completing the registration you are warranting that you have made the party aware of these terms and that they have accepted these terms.
- Exhibitor/Sponsor Cancellation/Refund Policy
1.1 SUBMISSION ERROR. FULL REFUNDS, MINUS ANY CREDIT CARD/PAYPAL PROCESSING FEES, WILL BE HONORED FOR SUBMISSION ERRORS IF NOTICE AND DESCRIPTION OF THE ERROR IS EMAILED WITH 3 BUSINESS DAYS OF THE INITIAL TRANSACTION BY EXHIBITORS OR SPONSORS TO SECRETARY@TENNESSEEAMBULANCE.COM
1.2 NO REFUNDS. THERE ARE NO REFUNDS FOR CANCELLATIONS BY EXHIBITORS OR SPONSORS BEYOND 3 BUSINESS DAYS OF THE ORIGINAL SUBMISSION DATE. IF AN EXHIBITOR OR SPONSOR CANCELS BEYOND 3 BUSINESS DAYS OF THE ORIGINAL SUBMISSION DATE, FOR ANY REASON, THE EXHIBITOR OR SPONSOR WILL BE RESPONSIBLE FOR THE ENTIRE EXHIBITOR OR SPONSOR FEE.
- Payment Terms
Payments for all Exhibitors/Sponsorships are due within 30 business days of registration. If such payments are not received within 30 business days, your registration is subject to automatic cancellation. Please note, if your registration is cancelled due to non-payment you may be prohibited from booking Exhibitors/Sponsorships in the future, at TASA’s sole discretion.
- Exhibitor/Sponsor Requirements; Prohibited Conduct
3.1 Adult or Gambling Related Exhibitor/Sponsor Prohibited. TASA does not permit companies or individuals promoting or offering content, products, or services that relate to subjects of an “adult” nature or that involve “gambling” to exhibit at or sponsor any TASA Event. TASA has sole discretion in determining violations of this provision.
3.2 Unethical or Non-Compliant Marketing. TASA reserves the right to deny admission to anyone who, in TASA’s sole discretion, engages in or is reputed to engage in unethical or non-compliant marketing practices.
3.3 Inappropriate Dress and Conduct. Exhibitor/Sponsor staff members that demonstrate partial nudity, indecency, or conduct inappropriate for a mixed audience will not be allowed.
3.4 Offensive Material. Exhibitor/Sponsor may NOT display marketing collateral containing illegal subject matter, racially or ethnically discourteous content, or depict nudity or sexual conduct of any kind. No material or merchandise containing illegal subject matter, racially or ethically discourteous content or depict nudity or sexual conduct of any kind (e.g., promotional condoms), may be sold, given, or distributed in any way. Offensive materials are determined at the sole discretion of TASA. Non-compliance may result in removal of offensive material or expulsion from the conference with no refund of fees.
3.5 No Suitcasing Policy. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. For the good of the show and the Exhibitors/Sponsors supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibitors/Sponsors are encouraged to protect their investment and report any violations to TASA management. Attendees observed soliciting business in the aisles or other public spaces or in another company’s booth, will be ejected from the Event and may be banned from future events, in TASA’s sole discretion.
3.6 In addition to the requirements and prohibitions set forth in this Section 3, TASA may also exclude any prospective Exhibitor, Sponsor, or attendee from registering for or attending any Event, in TASA’s sole discretion. Furthermore, TASA reserves the right to cancel, in its sole discretion, any Exhibitor’s/Sponsor’s Event registration upon refund of the Exhibitor/Sponsor fees paid to TASA; provided, however, that if an Exhibitor/Sponsor is cancelled for violating any prohibition or requirement set forth in this Section 3, TASA may retain all fees paid.
- Limitation of Liability; Disclaimer of Damages
4.1 TASA and the Facility assume no liability for any loss, damage, or injury to any property of the Exhibitor or to any of its officers, agents, employees, or contractors, whether attributable to accident, fire, water, theft, or any other cause whatsoever.
4.2 TASA gives no warranties in respect of any aspect of the Event or any materials related thereto or offered at the Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Event is provided on an “as-is” basis. Neither TASA nor its affiliates accept any responsibility or liability for reliance by you or any person on any aspect of the Event or any information provided at the Event.
4.3 Except as required by law, neither TASA nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages, or losses arising directly or indirectly from the Event or any other aspect related thereto or in connection with this Agreement. In no event with the limitation of liability provided for within this section apply to claims for infringement of third party intellectual property rights, intentional torts, criminal acts, fraudulent conduct or acts or omissions that result in personal injuries or death.
4.4 The maximum aggregate liability of TASA for any claim in any way connected with, or arising from, the Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to TASA under this Agreement to be an Exhibitor/Sponsor for the Event.
5.1 Neither party shall be responsible for personal injury or property damage or loss except that resulting from its own negligence or the negligence of its employees or others for whom the party is legally responsible. Any and all claims against the Exhibitor/Sponsor or its employees, for injury, damages, expenses or attorneys’ fees, shall be heard and determined in the manner prescribed by the law of the State of Tennessee. Damages recoverable against the Exhibitor/Sponsor shall be limited as required by laws of the State of Tennessee.
5.2 For clarity, Exhibitor/Sponsor is liable for any damage caused to Facility floors, walls, or columns, or to standard booth equipment, or to other exhibitors’ property its employees or others for whom it is legally responsible. Exhibitor/Sponsor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damages to displays, equipment, and other property brought into the Facility
Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in an exhibitor’s space.
TASA’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. TASA shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond TASA’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with TASA’s prior written consent. This Agreement shall be governed by the laws of the State of Texas and the parties shall submit to the exclusive jurisdiction of the Texas courts. A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable attorneys’ fees and costs. The parties further agree that, to the extent permitted by law, valid service of process in any such action or proceeding may be achieved as follows: a) delivered by hand; b) sent by fax/telecopier (with receipt confirmed), provided that a copy is mailed the same day by registered or certified mail, return receipt requested; or c) when received by the addressee if sent by Express Mail, Federal Express or other express delivery service. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind TASA in any respect whatsoever.
In addition to this Agreement, if you personally attend the Event, the following Attendee Terms and Conditions apply to you. ATTENDEE TERMS & CONDITIONS
UPDATED: January 25, 2017